We will introduce electronic document management in HR processes

HR electronic document management will speed up the work of HR specialists , and we will speed up its implementation in your business processes

Since 2022, Article 22.1 of the Labor Code of the Russian Federation has come into force, which allows companies to regulate labor relations electronically. Now you can exchange HR documents without logistical problems and personal meetings with employees.

Even in a small company, there are dozens of mandatory HR documents: an employment contract, orders for hiring and dismissal, additional agreements, various regulations, and so on. In organizations with more than 100 people, there are more documents, and HR specialists have less time.

With HR electronic docflow, the time spent on each document is reduced due to synchronization with HRM systems, built-in templates, instant forwarding and electronic signature. Don’t forget about savings on paper, printer ink, and the organization and cost of shipping documents.

We will help you switch to HR electronic document management without errors and loss of time

Even if the company uses electronic document management for other business processes, it can be difficult to set it up in HR. Several parameters need to be taken into account:

• not all HR documents can be signed electronically;
• different types of documents require a digital signature with different levels of protection;
• the information system for HR electronic docflow should be integrated with other software used in the company;
• the regulation on HR electronic docflow has to be created according to strict rules;
• employees must agree to switch to HR electronic docflow.

If the documents are not properly processed electronically, there is a risk of facing legal and financial problems and losing time to correct errors.

Employees of UCMS Group are highly qualified specialists in HR records management and have studied all the requirements of Article 22.1 of the Labor Code of the Russian Federation, therefore they will help to implement HR electronic docflow quickly and taking into account all legal norms.

We implement HR electronic document management according to our own methodology

1. We study business processes We analyze how HR processes work in your company and draw up interaction schemes. This will help to choose an information system for HR electronic docflow, taking into account the necessary functionality.
2. Assist in choosing an information system There are dozens of systems on the market, we will help you understand which one will simplify your work, but will not inflate the budget for maintaining HR records. If you have already chosen 1C or another option, we will help you adapt it.
3. Preparing a regulation on HR electronic docflow By law, you are required to prescribe all the conditions for using HR electronic docfow in the company: what system and how it works, what categories of employees interact with it, what types of documents can be issued electronically.
4. We implement HR electronic docflow We will help notify employees about the innovation and obtain their consent – this is mandatory.
5. We educate and help you get started Our experts will inform you about different types of electronic signatures, types of documents and help you set up template operations.

Свяжитесь с нами: мы подробно расскажем условия, подготовим специальный пакет услуг и договоримся о следующих шагах